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Man I have to say I was not expecting this conversation to go this direction and I truly appreciate the valuable insight you have given me here I’m taking a lot of notes. We have good bandwidth/not-sharing-internet hygiene when possible (sometimes I have to twist arms to get approval to grab a LiveU unit) but a lot of specifics here that I think we could implement beyond that.
This is definitely a complicated lift but something I think my team can handle.
One question: how do you handle multiple zoom presenters that are not in the same place? Especially if they are all doing their own share screens at different times one after the other. Remote stuff, you don’t have a team there. This is really where I find headaches kick off
No problem!
Ideally, on-site local crew and a portable kit, preferably two sets in case of issues. Usually a small prod switcher, lenovo tiny (or hp/dell, we just use Lenovo mostly), and a small audio mixer, with wired mics rather than wireless, like an SM7B or an ev re-20. It's basically a mini version of the same kit used for the main session. Backup machine though is a laptop rather than another PC if it's only one kit.
If there is no one going on site to the remote participant, there's a session before hand to set it up (a week if possible), a session to test with them and get them comfortable (a few days before), and a session a few hours before the main event start to make sure they are all set.
Edit: Stupid autocorrect
Btw, the short answer on this is don't expect zoom to be more than it is - conferencing/webinar software. For production quality, do it outside zoom so you're feeding it what you want, and not relying on their interpretation of what good video production looks like.
Because let's be honest here, they suck at that. As does Microsoft. None of them understand the needs, so it's best to assume they never will.